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State Safety Office / Subgrants / Concept Papers
Sample Concept Papers
Forms & Resources
The Safety Office reviews all concept papers for compliance with state and federal regulations. Concept papers that comply with these regulations are prioritized using the following criteria:
The State Safety Office is required by NHTSA to evaluate and document the risk for each entity applying for federal subgrant funds prior to making an award. Each applicant is assessed for risk of noncompliance with federal and State statutes, federal and State regulations, terms and conditions of the subgrant as well as the applicant’s financial stability, quality of management systems, history of performance, single audit compliance, and prior audit findings, if applicable. If the applicant does pose a risk, but the proposal has merit, the State Safety Office may, as a condition of awarding subgrant funds, impose specific terms or conditions. This information is used to determine the appropriate level of monitoring if a subgrant is awarded.
Projects that are ultimately selected should provide the greatest impact to the high crash, high fatality, and high injury challenges that Florida faces. If concept papers are not received from those areas identified as high crash, high fatality, and high injury, the State Safety Office may directly solicit concepts from agencies within targeted high-risk areas.
Local subgrants are usually not funded for more than three consecutive years in a given priority area, however evaluation and selection is done on an annual basis, so there is no guarantee that a local subgrant will be funded consecutively or for more than one year.
Notifications as to whether a concept paper has been selected for inclusion is sent to the head of each agency between August and September. Agencies that are selected will receive further instructions on how to complete the Subgrant for Highway Safety Funds at that time.
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The Florida Highway Safety Data Matrices were designed to provide traffic safety planners an objective, data-driven tool to rank traffic safety projects. Both counties and cities are divided into three population groups. The numbers in each matrix represents where counties or cities rank within their population group in a particular program area, with "1" representing the highest crash rate. The top 25% is highlighted in each population group by program area.
For additional information, please see the Highway Safety Matrix Information Sheet.
FISCAL YEAR 2020
(October 1, 2019 – September 30, 2020)
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Applying for Federal Highway Safety funds begins with registration in the Highway Traffic Safety Subgrant Management System.
The system link is: https://fdot.intelligrants.com
Registration is submitted by clinking the “New User” button on the home screen or by contacting your agency System Administrator to request access.
Hitting the “New User” button with take you to the registration page where you will enter your contact information.
Each organization must assign, at least one, with a maximum of two, Subrecipient System Administrators to coordinate access to the system and submit documents to the FDOT State Safety Office, on behalf of the agency. Subrecipient System Administrators may add access for other agency individuals to edit, view or submit concept papers.
A Subrecipient System Administrator Request Form must be completed and signed by the agency head or delegate to grant authority to allow completion and submission of concept papers. Completed forms should be sent to Danielle King at Danielle.King@dot.state.fl.us for processing.
Concept Paper Resources
2020 Concept Paper Instructions.
Subrecipient System Administrator Request Form
Countermeasures That Work
Program Evaluation Guide
For more information contact Chris Craig @ (850) 414-4009
Note: This page contains materials in the Portable Document Format (PDF). The free Adobe Reader may be required to view these files.
Page updated: December 28, 2018
Florida Department of Transportation
Safety, Mobility, Reliability