Forms & Resources

Financial Forms

All or some of the forms listed below shall be used when submitting requests for reimbursement depending on what costs were incurred.

For information on how to complete each financial reimbursement form, please see the following guides:

Subgrant Reimbursement Guide – For ENFORCEMENT SUBGRANTS

Subgrant Reimbursement Guide – For Statewide Project Subgrants

• Statement of Highway Safety Project Costs (Required) 
• Summary Statement of Personnel Services Cost
• Personnel Services Time Sheet
• Detail of Costs
• Performance Report (Required)

Email Reimbursement Claims to: safety.subgrant.invoices@dot.state.fl.us

The official FDOT State Safety Office Invoice email is safety.subgrant.invoices@dot.state.fl.us . Only claims submitted to this location will be considered for reimbursement. All email submissions will receive a confirmation within two (2) business days of receipt. (If you have not received a confirmation of receipt after two (2) business days, your claim was not received)

Emailed claims are to be submitted in the same format as previously mailed claims. All FDOT required forms, invoices, and proof of payment should be included and organized in the same order as listed on the FDOT forms and combined into one PDF document for submission to the official invoice email.  Claims submitted as multiple PDF attachments will be returned and must be resubmitted in accordance with the guidelines above.

If your one PDF file is too large to send via your email server, you will need to send an email to safety.subgrant.invoices@dot.state.fl.us  requesting a link to our file transfer appliance that will allow submission of your one large PDF file.

Activity Reports

Activity Report Instructions

• Bicycle/Pedestrian Activity Report
• Distracted Driving Activity Report
• Impaired Driving Activity Report
• Motorcycle Activity Report
• Occupant Protection Activity Report
• Speeding and Aggressive Driving Activity Report
• Teen Driver Safety Activity Report
• Work Zone Activity Report

Other Forms

• Contractor Travel Form
• Final Narrative Report 
• Equipment Disposition Form 
• Equipment Certification Status Form 
• Equipment Accountability Record Form 
• Safety Grant Equipment Maintenance Form
• Safety Grant Vehicle Use Form
  
• Subcontract Appendix for Part V Clauses Template (FY2024)
• Reduction of Financial Reimbursement Prior Approval Form

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For more information contact Chris Craig @ (850) 414-4009