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Posted: March 31, 2020
Procurement Mitigation Strategies due to Social Distancing

Mitigation Strategies for Professional Services and Contractual Services Procurements

Mitigation Strategies for Design-Build Procurements

Posted April 1, 2020
Design-Build MOT Industry Forum Announcement

Posted: March 23, 2020
RFP for LEASE OF STORMWATER PONDS

The Florida Department of Transportation (FDOT) is requesting proposals to lease existing stormwater ponds within FDOT properties and/or right-of-way for the purpose of developing and operating floating photovoltaic (PV) systems.
 
Posted: October 9, 2019
AFP Pro Tip:

Please download the latest version of the AFP for every procurement negotiation.  Otherwise, certain options may not work, such as the Wage Rate/Testing Rate Analysis functions which pull information from the new reporting system.

The Automated Fee Proposal Spreadsheet has been updated, and is available for downloading on the Procurement Internet.

The new version of the AFP spreadsheet is Version 5.0.  Please utilize this new AFP form for all future professional services procurements.

Posted: September 16, 2019
Effective September 16, 2019, FDOT has deployed a new application for advertising and tracking professional services contracts, known as the Procurement Development Application (PDA).

PDA provides modern, streamlined web pages for posting professional services and design-build advertisements. The new Procurement advertisement web pages can be accessed at the following link, via the Procurement Advertisement landing page: 

https://www.fdot.gov/procurement/advertisements.shtm

If you bookmarked links to the previous professional services and design build ad pages, you will be redirected to the landing page referenced above. 

With the rollout of the Procurement Development Application, we will temporarily have a limited number of reports available for available from the Internet.  Please bear with us as we transition to the new Procurement Development Application.  Thanks in advance for your patience.

Instructions for navigating FDOT Professional Services and Design Build Advertisements and Consultant Acquisition Plan

Posted: April 16, 2019
Important Information Regarding Reimbursement for Field Office Utility Costs:
The Florida Department of Transportation Reimbursement Rate Audit Guidelines has been updated to address a change in the definition of utility costs for projects using the field office.  As stated in this Guide, all field office rent and utility cost should be removed from the Direct Expense Rate calculation.  Please see Part IV, C.6.a.  This change will impact all audited Field Office Direct Expense Rates for years after 2018.

Posted: January 16, 2019
Important Information Regarding Travel Reimbursement:
Consultants, Vendors, and Contract Employees:
Please be advised that effective January 16, 2019, reimbursement by state agencies for travel expenses incurred through the services of Airbnb while on official state business is prohibited.  Please communicate this information to all staff within your firm who may travel on behalf of FDOT on official state business.  Contractor Travel Forms  submitted to FDOT for reimbursement that include Airbnb expenses will be rejected, and will not be paid.

Posted: January 2, 2019
The Negotiation Handbook for Professional Services Contracts has been updated.  Please reference the Update History index within the Handbook to note specific changes.

Posted: September 15, 2017
Electronic Contracting
As part of The Florida Department of Transportation’s paperless initiative, FDOT implemented the use of electronic signature technology for contracting beginning in August 2016. Procurement contracts and amendments are executed by the Department and external signers (vendors/consultants/contractors) using an electronic signature web application. There is no cost to external signers. Please refer to the link for further detail and guidance on FDOT’s e-signature Web Application and additional training information on how to sign.

For questions, please contact the Procurement Office, at 850-414-4477.

Posted: June 19, 2017
Fraudulent Email Notifications
In support of the Agency’s paperless initiative, FDOT began use of an electronic signature application in August 2016, for purposes of executing contract documents. While new technology offers opportunities for process improvements, it may inevitably also present opportunities for phishing scams. Click here for information on what to do when you receive notifications to electronically sign a contract document from FDOT, to avoid becoming the victim of a phishing scam.

Posted: March 31, 2015
Geotechnical and Materials Testing Firms Notice:
In an effort to promote uniformity and consistency, the Department has added new Statewide Materials Testing job classes and also standardized the Material and Geotechnical testing rates (pay items). The new job classes are available in the Negotiation Handbook (Attachment B):

The listing of the Standard Items and Item Descriptions for Geotechnical and Materials Testing Firms is available in the  Negotiation Handbook (Attachment L). Please utilize the standard numbering convention when proposing rates on new projects. Please revise your standard Published Fee Schedule to conform to FDOT standards.
Sample MS Word format for Materials Testing/Geotech firms to submit their new published fee schedule
Sample MS Excel format for Materials Testing/Geotech firms to submit their new published fee schedule


Some Files may require the use of a PDF reader. Download it here.

The documents available in Word, Excel and Powerpoint require the use of the appropriate Microsoft Office Viewer which is available from the DOT Agency Resources Website Plug-Ins