The Consultant Invoice Transmittal System (CITS) is a web based application for electronic invoicing of Professional Services contracts. It provides a paperless, efficient means for submittal and approval of the invoice.
           
Firm’s Initial access to CITS – In order for a company to gain access to CITS for the first time, the Corporate Access Account Form must be completed. Click here to begin the DocuSign PowerForm.

*Note: if you are unsure whether or not your firm has already submitted a CITS Corporate Access Account Form, Please check the list found here.

Complete the Corporate Access Account Form through DocuSign PowerForm

  1. Enter the FEID# and the principal address of the company on Page 1 of the form where indicated.

  2. Complete all of the requested information on the form. Do not skip fields.

  3. The form must be electronically signed by an officer or director of the company (i.e. President, Vice President) who has signature authority to execute contracts and/or agreements. The signature authority must be one of the persons listed on the ‘Officer/Director’ detail of the company’s registration with the FL Division of Corporations.

  4. The FDOT validates that the company is registered to do business with the State of Florida by performing an inquiry of the company’s status with the FL Division of Corporations. The FDOT uses the same information to determine if the person who has signed the agreement is listed as an “officer/director” for the company as detailed on the “officer/director” section of the company’s registration.

  5. The link to the form can be found at: https://na2.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=bb72f079-728c-4e10-b3d0-f8606f2d311c

For your information, below is a screenshot of the CITS Corporate Access Account Form that will be submitted electronically.

Individual’s access to CITS:

For firms who have already completed a Corporate Access Account Form, and need to add an individual to gain access to CITS. Please complete the CSAR Form. Click here to begin the FDOT DocuSign CSAR PowerForm.

Complete the FDOT Computer Security Access Request for Corporate Accounts:

  1. For each individual who will be invoicing on behalf of the firm, a separate “FDOT Computer Security Access Request For Corporate Accounts” form #325-060-06 must be completed by each user account requesting access. Complete all of the information in the top section of the form. Do not skip data fields. The DocuSign automated PowerForm is available at the following link: https://na2.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=c41e2a43-545b-4694-a1d5-8fc22339d2d3

  2. Each user must read the policies and procedures found at the following link:  https://www.fdot.gov/cybersecurity/ITPoliciesandStatutes.shtm

  3.  Each user must take the “Technology Resource Awareness Certification Kit” course referenced on the Computer Security website located at the following web address: http://wbt.dot.state.fl.us/ois/CSATRACKWBT/TRACKcbt.htm

  4. Transmit a pdf copy of the signed Computer Security Awareness Certification form to the following e-mail address: FDOT.Security@dot.state.fl.us and indicate in the e-mail that it is for requesting access to CITS.

For your information, here is a screen print of the CITS CSAR form which will have to be submitted electronically:

 

 

When the CITS user account has been created, the consultant shall be notified. The CITS application support team will e-mail additional logon and access instructions to the user once the security is setup in CITS. Please allow at least seven to ten (7-10) business days for the processing by the CITS application support team.

CITS Payment Options - Prime Consultants can receive payments from CITS in the form of a paper check or through Direct Deposit (also known as Electronic Funds Transfer or EFT). To receive payment by check, you only need to register in MyFloridaMarketPlace (MFMP), and paper check will be sent by default. To sign up for Direct Deposit, follow the instructions below.

Signing up for Direct Deposit:

A vendor can sign up for Direct Deposit by visiting the Department of Financial Services (DFS) Direct Deposit Web site. Please note that the vendor name in the Direct Deposit system and the vendor name in the MFMP vendor registration account must match exactly. There can be only one financial institution's account information on file for one federal tax identification number (SSN or FEIN). Payments cannot be sent to two or more financial institutions.

When vendors have completed the instructions on the DFS Direct Deposit Web site, they must send the completed original form to the address shown on the form. For questions, please call (850)413-5517. 
Note: Faxes or copies will not be accepted.

Currently Available Training            

CITS Training Manual for Consultants (Updated 8/5/2016) is available for on-line viewing to assist with many questions regarding the system. (Adobe Acrobat PDF file) NOTE: This file is very large, please allow time to load.

View the most recent FICE 2009 CITS Presentation (Microsoft PowerPoint Presentation - requires Microsoft PowerPoint) given at the October 2009 FICE training session.

CITS Project Management Training (Updated 8/5/2016) is available through this Microsoft PowerPoint Presentation - requires Microsoft PowerPoint.


Invoice Training For Project Managers (Updated 4/8/2017) is available through this Microsoft PowerPoint Presentation - requires Microsoft PowerPoint.

E-mail questions or comments regarding CITS to: Central Office Professional Services

Note: Some of the above links will open a new window.