Commodities and Contractual Services

 Paul Baker  
 Commodities and Contractual Services Administrator  
 Phone: (850) 414-4412  

Duties of Commodities and Contractual Services

 Section 287.057, Florida Statutes, and Rule 60A, Florida Administrative Code, requires state agencies to acquire commodities and contractual services, in excess of Category Two ($35,000), by competitive sealed bids, request for proposals or by competitive negotiations, unless specifically exempted. These processes require a competitive selection based on either the lowest responsive bid (Invitation to Bid - ITB) or the most advantageous responsive proposal/price (Request for Proposals - RFP), or a "best value" determination (Invitation to Negotiate - ITN). Criteria for evaluation of bids, proposals, or replies will be set forth in the ITB, RFP or ITN package. In accordance with Rule 60A-1.031, Florida Administrative Code, all purchasing actions involving commodities and contractual services procured under Section 287.057 Florida Statutes are subject to a 1% MyFloridaMarketPlace Transaction Fee.

Types of commodities acquired may include; aggregates, barricades, computer hardware and software, electrical supplies, fencing, forms, gas, grass, hardware, heavy equipment, herbicides, janitorial supplies, laboratory equipment, maintenance supplies, nuclear gauges, office supplies and furniture, paint, reflective sheeting, roadway materials, safety products, survey instruments and supplies, tools, tolls equipment, uniforms, and vertical lift platform trucks.

Types of contractual services acquired may include: accounting, asbestos surveys & abatement, auditing, banking, building maintenance, communications, courier, environmental, equipment maintenance, hardware/software development & maintenance, janitorial, landscaping, legal, management, moving, pest control, public outreach, research, right of way appraisal, security, temporary help, training, video, and wildlife research. There is no pre-qualification required for proposing/bidding on these services, however, minimum qualifications may be specified in the bid or proposal package and will need to be demonstrated in the vendor response.

The Department utilizes the Department of Management Services(DMS) vendor list to notify vendors of advertised projects. Application to be included on this vendor list may be obtained by calling DMS at (850) 487-4634 or to register online, go to the on-line Vendor Registration web page.

Formal procurement of commodities and contractual services are advertised in the Vendor Bid System located on the web site under the Business & Industry category, then look for the Vendor Bid System section, then select the Search Advertisements link.

A copy of our Commodities and Contractual Services Vendor Guide is also published on this web site for your convenience. This guide provides an overview of the requirements for doing business with the Florida Department of Transportation.
 Commodities and Contractual Services
Procurement Manual #375-040-020