Commodities and Contractual Services Procurement Manual

Entire CCSPM as a Searchable File
Updated as of 4/22/2016

Table of Contents  (Effective 9/18/2013 - Revised 4/22/2016)

Chapter TitleEffectiveRevised
Chapter 1 INTRODUCTION9/18/20134/22/2016
1.1  PURPOSE9/18/2013 
1.2  AUTHORITY9/18/2013 
1.3  SCOPE9/18/2013 
1.4  REFERENCES 9/18/2013 
1.5 BACKGROUND 9/18/2013 
1.6 DEFINITIONS 9/18/2013 
1.7 DISTRIBUTION 9/18/2013 
1.8 REVISIONS AND ADDITIONS9/18/2013 
1.9 TRAINING AND FORMS9/18/2013 
CHAPTER 2 PROCUREMENT AUTHORITY & ETHICS9/18/20134/22/2016
CHAPTER 3 PROCUREMENT UNIT RESPONSIBILITIES9/18/20134/22/2016
CHAPTER 4 PLANNING TIME FOR PROCUREMENT (LEAD TIME)9/18/20134/22/2016
CHAPTER 5 PROCUREMENT METHODS9/18/20134/22/2016
5.1 Department District Warehouse Items9/18/2013 
5.2 Other state agency9/18/2013 
5.3 RESPECT 9/18/2013 
5.4 PRIDE 9/18/2013 
5.5 DMS State Term Contracts9/18/2013 
5.6 Exceptions to DMS State Term Contracts9/18/2013 
5.7 Agency (Department) Term Contracts9/18/2013 
5.8 Alternate Contract Sources9/18/2013 
5.9 Exempt Procurements 9/18/2013 
5.10 Single Sources9/18/2013 
5.11 Discretionary Purchases of Category Two or less9/18/2013 
5.12 Competitive Solicitations Greater than Category Two (ITB, RFP, ITN)9/18/2013 
CHAPTER 6 SPECIAL APPROVALS & ADDITIONAL REQUIREMENTS9/18/20134/22/2016
6.1 Advance Payments9/18/2013 
6.2 Voice-Related Communications Equipment and Services9/18/2013 
6.3 Information Technology Resources (ITRs)9/18/2013 
6.4 Mobile Equipment9/18/2013 
6.5 Copiers9/18/2013 
6.6 Printing 9/18/2013 
6.7 Prior Approval/Justifications and Prohibited Expenditures9/18/2013 
6.8 Moving Department Employees9/18/2013 
6.9 Leases, Rentals, and Lease Purchase Agreements9/18/2013 
6.10 Lease of Buildings9/18/2013 
6.11  Hazardous Materials 9/18/2013 
6.12  Trade-In on Replacement Equipment 9/18/2013 
6.13  Assessment Protocol for Replacement Equipment 9/18/2013 
6.14  Federally Funded Projects 9/18/2013 
6.15  Tangible Personal Property 9/18/2013 
6.16  Outsourcing of Services 9/18/2013 
CHAPTER 7  CONTRACT DOCUMENTS9/18/20134/22/2016
7.1 PURCHASING CARD9/18/2013 
7.2 MFMP PURCHASE ORDER9/18/2013 
7.3 MFMP CONTRACT (formerly called Master Agreement)9/18/2013 
7.4 WRITTEN AGREEMENT9/18/2013 
7.5 Right of Way Invoice Transmittal9/18/2013 
7.6 Contract Management9/18/2013 
7.7 FACTS Reporting Requirements for Contracts9/18/2013 
CHAPTER 8  ATTACHMENTS TO PROCUREMENT REQUISITIONS9/18/20134/22/2016
8.1 Confidential Information9/18/2013 
8.2 Detailed Specifications or Scope of Services9/18/2013 
8.3 Informal Quotes/Bids/Proposals9/18/2013 
8.4 Single Source Justification9/18/2013 
8.5 State Purchasing Agreement Documentation9/18/2013 
8.6 DMS State Term Contracts9/18/2013 
8.7 Contract Attestation9/18/2013 
CHAPTER 9  SPECIAL REQUIREMENTS9/18/20134/22/2016
9.1 Employees, Former Employees, Relatives as Independent Contractors9/18/2013 
9.2 Insurance and Bonds9/18/2013 
9.3 Procurement with MBE Utilization9/18/2013 
9.4 Procurement with DBE Considerations9/18/2013 
9.5 Contract Renewal9/18/2013 
9.6 Contract Extension9/18/2013 
9.7 Termination and Default9/18/2013 
9.8 Training Services9/18/2013 
9.9 Contract Employees Driving Department Vehicles9/18/2013 
9.10 Use of Department Space by Consultants9/18/2013 
CHAPTER 10  SECRETARY DECLARED EMERGENCY PURCHASES9/18/20134/22/2016
CHAPTER 11  GOVERNOR DECLARED EMERGENCY PURCHASES9/18/20134/22/2016
CHAPTER 12  OTHER PROCUREMENT UNIT RESPONSIBILITIES9/18/20134/22/2016
12.1 Approved Vendor List9/18/2013 
12.2 Monitoring Vendor Performance9/18/2013 
12.3 Annual Review of Procurements9/18/2013 
12.4 Local Charge Accounts9/18/2013 
12.5 MFMP System9/18/2013 
12.6 Quality Assurance9/18/2013 
12.7 Quality Control9/18/2013 
12.8 Procurement Training9/18/2013 
12.9 Annual Report9/18/2013 
CHAPTER 13  PURCHASE ORDER AND CONTRACT PROCUREMENT FILES9/18/20134/22/2016
13.1 Purchase Order Files9/18/2013 
13.2 Contract Procurement Files9/18/2013 
13.3 General Office Files9/18/2013 
13.4 Signature Authorization File9/18/2013 

 

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