Professional Services Audit Accounting Information

What Consultants need to know

For firms requesting unlimited status (above $1,000,000 per contract), a F.A.R. compliant Overhead audit prepared by an independent CPA firm is required.

For firms requesting below $1,000,000 threshold, a self-certification is required.

Prequalified firms must submit, along with the audit report or self-certification form, a complete prequalification application as noted on the checklist at the following website: Prequalification Application Checklist

AASHTO Audit Guidelines

Important Change to Reimbursement for Permit Costs
Notice to consultants using effective rate for accounting treatment of overtime

Overtime Premium Policy

Reimbursement Rate Guidelines

Consultants submitting Self-Certification Information

$1M Professional Service Firm Direct Expense Notice

Forms:

Self-Certification of Accounting System and Reimbursement Rates Form (Form 375-030-51)

Simplified Self-Certification for Non-Professional Services Firms (Form 375-030-92)

Consultants submitting Audit Report

Bipartisan Budget Act of 2013, Section 702 (Compensation Cap, also addressed in the current FAR 31.205-6)

Errors and Omissions

Contract Cost Certification Effective Starting Fiscal Year End 12/31/2012

Requirement for Firms with both Audited Rates and Fee Schedule Rates

Job Cost Accounting System Information

Job Cost Accounting System Review Checklist

Job Cost Accounting System Primer

Job Cost Accounting System: What Consultants Need to Know

Job Cost Accounting Systems: Internal Control Questionnaire

Geotechnical and Materials Testing Firms Notice:

In an effort to promote uniformity and consistency, the Department has added new Statewide Materials Testing job classes and standardized the material and geotechnical testing rates (pay items). The new job classes are available in the Negotiation Handbook (Attachment B):

The listing of the Standard Items and Item Descriptions for Geotechnical and Materials Testing Firms is available in the Negotiation Handbook (Attachment L). Please utilize the standard numbering convention when proposing rates on new projects. Please revise your standard Published Fee Schedule to conform to FDOT standards.
Sample MS Word format for Materials Testing/Geotech firms to submit their new published fee schedule
Sample MS Excel format for Materials Testing/Geotech firms to submit their new published fee schedule

For More Information:

Please refer any questions to the Rate Review Auditor Jon Cook

Useful Links

Contact Us

FDOT
605 Suwannee St.
Tallahassee, FL 32399
Phone: (850) 414-4100
Customer Service Portal

Our Newsroom

Providing timely responses to inquiries from the press, government officials, and the public is a crucial function of the Florida Department of Transportation. You can find recent press releases, public notices, media contacts, links to our social media pages and newsroom.

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