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Meeting Room Request Form
Meeting Room Request Form
Functions held at the FDOT State Materials Office must have prior approval from the Director, Office of Materials. Official state functions will take precedence; therefore, the prior approval of a scheduled activity may result in a temporary relocation or disruption. All approved functions held on state property are subject to cancellation. Requests are accepted on a first-come, first-served basis and must be scheduled between the hours of
8:00 a.m. and 5:00 p.m
.
Questions regarding meeting room availability and application status should be directed to the State Materials Office at (352) 955-6600 or by e-mail at
sm-meetings@dot.state.fl.us
.
Requestor
Organization Name
Organization Type
- Select -
Government
State
County
City
Non-Profit
For-Profit
Other (See Comments)
Primary Contact Name
Primary Contact Title
Primary Contact Phone
Primary Contact E-Mail
On-Site Coordinator (If different from Primary Contact)
Meeting Room Requested
- Select -
08-12 Participants - Loblolly Meeting Room
12-18 Participants - Longleaf Meeting Room
24-36 Participants - Slash Meeting Room
32-36 Participants - Spruce Meeting Room
44-66 Participants - Large Meeting Room
Meeting Room Setup (Set-Up Options)
- Select -
Auditorium
Classroom
Square
U-Shape
Function Date
Function Time
Note: The On-Site Coordinator is responsible for room setup/breakdown.
Setup Date
Setup Time
Please describe the event or function:
Will FDOT personnel be in attendance?
Yes
No
Will the general public be in attendance?
Yes
No
Will the media be in attendance?
Yes
No
Will there be a charge to attend this function?
Yes
No
Total number of attendees?
Technology resource needed? If yes, please specify the resource type(s):
Video Conferencing Equipment
TeleconferenceEquipment
Audio-Visual Equipment
White Board
Overhead Projector
Additional Comments
New code
Please type the code above
Submit
