Commodities and Contractual Services Procurement Manual
Entire CCSPM as a Searchable File
Updated as of 4/22/2016
 
ChapterTitleEffectiveRevised
Table of Contents 9/18/20134/22/2016
Chapter 1INTRODUCTION9/18/20134/22/2016
1.1 PURPOSE9/18/2013 
1.2 AUTHORITY9/18/2013 
1.3 SCOPE9/18/2013 
1.4 REFERENCES 9/18/2013 
1.5BACKGROUND 9/18/2013 
1.6DEFINITIONS 9/18/2013 
1.7DISTRIBUTION 9/18/2013 
1.8REVISIONS AND ADDITIONS9/18/2013 
1.9TRAINING AND FORMS9/18/2013 
CHAPTER 2PROCUREMENT AUTHORITY & ETHICS9/18/20134/22/2016
CHAPTER 3PROCUREMENT UNIT RESPONSIBILITIES9/18/20134/22/2016
CHAPTER 4PLANNING TIME FOR PROCURMENT (LEAD TIME)9/18/20134/22/2016
CHAPTER 5PROCUREMENT METHODS9/18/20134/22/2016
5.1Department District Warehouse Items9/18/2013 
5.2Other state agency9/18/2013 
5.3RESPECT 9/18/2013 
5.4PRIDE 9/18/2013 
5.5DMS State Term Contracts9/18/2013 
5.6Exceptions to DMS State Term Contracts9/18/2013 
5.7Agency (Department) Term Contracts9/18/2013 
5.8Alternate Contract Sources9/18/2013 
5.9Exempt Procurements 9/18/2013 
5.10Single Sources9/18/2013 
5.11Discretionary Purchases of Category Two or less9/18/2013 
5.12Competitive Solicitations Greater than Category Two (ITB, RFP, ITN)9/18/2013 
CHAPTER 6SPECIAL APPROVALS & ADDITIONAL REQUIREMENTS9/18/20134/22/2016
6.1Advance Payments9/18/2013 
6.2Voice-Related Communications Equipment and Services9/18/2013 
6.3Information Technology Resources (ITRs)9/18/2013 
6.4Mobile Equipment9/18/2013 
6.5Copiers9/18/2013 
6.6Printing 9/18/2013 
6.7Prior Approval/Justifications and Prohibited Expenditures9/18/2013 
6.8Moving Department Employees9/18/2013 
6.9Leases, Rentals, and Lease Purchase Agreements9/18/2013 
6.10Lease of Buildings9/18/2013 
6.11 Hazardous Materials 9/18/2013 
6.12 Trade-In on Replacement Equipment 9/18/2013 
6.13 Assessment Protocol for Replacement Equipment 9/18/2013 
6.14 Federally Funded Projects 9/18/2013 
6.15 Tangible Personal Property 9/18/2013 
6.16 Outsourcing of Services 9/18/2013 
CHAPTER 7 CONTRACT DOCUMENTS9/18/20134/22/2016
7.1PURCHASING CARD9/18/2013 
7.2MFMP PURCHASE ORDER9/18/2013 
7.3MFMP CONTRACT (formerly called Master Agreement)9/18/2013 
7.4WRITTEN AGREEMENT9/18/2013 
7.5Right of Way Invoice Transmittal9/18/2013 
7.6Contract Management9/18/2013 
7.7FACTS Reporting Requirements for Contracts9/18/2013 
CHAPTER 8 ATTACHMENTS TO PROCUREMENT REQUISITIONS9/18/20134/22/2016
8.1Confidential Information9/18/2013 
8.2Detailed Specifications or Scope of Services9/18/2013 
8.3Informal Quotes/Bids/Proposals9/18/2013 
8.4Single Source Justification9/18/2013 
8.5State Purchasing Agreement Documentation9/18/2013 
8.6DMS State Term Contracts9/18/2013 
8.7Contract Attestation9/18/2013 
CHAPTER 9 SPECIAL REQUIREMENTS9/18/20134/22/2016
9.1Employees, Former Employees, Relatives as Independent Contractors9/18/2013 
9.2Insurance and Bonds9/18/2013 
9.3Procurement with MBE Utilization9/18/2013 
9.4Procurement with DBE Considerations9/18/2013 
9.5Contract Renewal9/18/2013 
9.6Contract Extension9/18/2013 
9.7Termination and Default9/18/2013 
9.8Training Services9/18/2013 
9.9Contract Employees Driving Department Vehicles9/18/2013 
9.10Use of Department Space by Consultants9/18/2013 
CHAPTER 10 SECRETARY DECLARED EMERGENCY PURCHASES9/18/20134/22/2016
CHAPTER 11 GOVERNOR DECLARED EMERGENCY PURCHASES9/18/20134/22/2016
CHAPTER 12 OTHER PROCUREMENT UNIT RESPONSIBILITIES9/18/20134/22/2016
12.1Approved Vendor List9/18/2013 
12.2Monitoring Vendor Performance9/18/2013 
12.3Annual Review of Procurements9/18/2013 
12.4Local Charge Accounts9/18/2013 
12.5MFMP System9/18/2013 
12.6Quality Assurance9/18/2013 
12.7Quality Control9/18/2013 
12.8Procurement Training9/18/2013 
12.9Annual Report9/18/2013 
CHAPTER 13 PURCHASE ORDER AND CONTRACT PROCUREMENT FILES9/18/20134/22/2016
13.1Purchase Order Files9/18/2013 
13.2Contract Procurement Files9/18/2013 
13.3General Office Files9/18/2013 
13.4Signature Authorization File9/18/2013 

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