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Procurement Office

Procurement Office  /  CCS Procurement Manual

Commodities and Contractual Services
Procurement Manual - 375-040-020

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Commodities and Contractual Services Procurement Manual
Entire CCSPM as a Searchable File
Updated as of 4/22/2016
 
Chapter Title Effective Revised
Table of Contents   9/18/2013 4/22/2016
Chapter 1 INTRODUCTION 9/18/2013 4/22/2016
1.1 PURPOSE 9/18/2013  
1.2 AUTHORITY 9/18/2013  
1.3 SCOPE 9/18/2013  
1.4 REFERENCES 9/18/2013  
1.5 BACKGROUND 9/18/2013  
1.6 DEFINITIONS 9/18/2013  
1.7 DISTRIBUTION 9/18/2013  
1.8 REVISIONS AND ADDITIONS 9/18/2013  
1.9 TRAINING AND FORMS 9/18/2013  
CHAPTER 2 PROCUREMENT AUTHORITY & ETHICS 9/18/2013 4/22/2016
CHAPTER 3 PROCUREMENT UNIT RESPONSIBILITIES 9/18/2013 4/22/2016
CHAPTER 4 PLANNING TIME FOR PROCURMENT (LEAD TIME) 9/18/2013 4/22/2016
CHAPTER 5 PROCUREMENT METHODS 9/18/2013 4/22/2016
5.1 Department District Warehouse Items 9/18/2013  
5.2 Other state agency 9/18/2013  
5.3 RESPECT 9/18/2013  
5.4 PRIDE 9/18/2013  
5.5 DMS State Term Contracts 9/18/2013  
5.6 Exceptions to DMS State Term Contracts 9/18/2013  
5.7 Agency (Department) Term Contracts 9/18/2013  
5.8 Alternate Contract Sources 9/18/2013  
5.9 Exempt Procurements 9/18/2013  
5.10 Single Sources 9/18/2013  
5.11 Discretionary Purchases of Category Two or less 9/18/2013  
5.12 Competitive Solicitations Greater than Category Two (ITB, RFP, ITN) 9/18/2013  
CHAPTER 6 SPECIAL APPROVALS & ADDITIONAL REQUIREMENTS 9/18/2013 4/22/2016
6.1 Advance Payments 9/18/2013  
6.2 Voice-Related Communications Equipment and Services 9/18/2013  
6.3 Information Technology Resources (ITRs) 9/18/2013  
6.4 Mobile Equipment 9/18/2013  
6.5 Copiers 9/18/2013  
6.6 Printing 9/18/2013  
6.7 Prior Approval/Justifications and Prohibited Expenditures 9/18/2013  
6.8 Moving Department Employees 9/18/2013  
6.9 Leases, Rentals, and Lease Purchase Agreements 9/18/2013  
6.10 Lease of Buildings 9/18/2013  
6.11  Hazardous Materials  9/18/2013  
6.12  Trade-In on Replacement Equipment  9/18/2013  
6.13  Assessment Protocol for Replacement Equipment  9/18/2013  
6.14  Federally Funded Projects  9/18/2013  
6.15  Tangible Personal Property  9/18/2013  
6.16  Outsourcing of Services  9/18/2013  
CHAPTER 7 CONTRACT DOCUMENTS 9/18/2013 4/22/2016
7.1 PURCHASING CARD 9/18/2013  
7.2 MFMP PURCHASE ORDER 9/18/2013  
7.3 MFMP CONTRACT (formerly called Master Agreement) 9/18/2013  
7.4 WRITTEN AGREEMENT 9/18/2013  
7.5 Right of Way Invoice Transmittal 9/18/2013  
7.6 Contract Management 9/18/2013  
7.7 FACTS Reporting Requirements for Contracts 9/18/2013  
CHAPTER 8 ATTACHMENTS TO PROCUREMENT REQUISITIONS 9/18/2013 4/22/2016
8.1 Confidential Information 9/18/2013  
8.2 Detailed Specifications or Scope of Services 9/18/2013  
8.3 Informal Quotes/Bids/Proposals 9/18/2013  
8.4 Single Source Justification 9/18/2013  
8.5 State Purchasing Agreement Documentation 9/18/2013  
8.6 DMS State Term Contracts 9/18/2013  
8.7 Contract Attestation 9/18/2013  
CHAPTER 9 SPECIAL REQUIREMENTS 9/18/2013 4/22/2016
9.1 Employees, Former Employees, Relatives as Independent Contractors 9/18/2013  
9.2 Insurance and Bonds 9/18/2013  
9.3 Procurement with MBE Utilization 9/18/2013  
9.4 Procurement with DBE Considerations 9/18/2013  
9.5 Contract Renewal 9/18/2013  
9.6 Contract Extension 9/18/2013  
9.7 Termination and Default 9/18/2013  
9.8 Training Services 9/18/2013  
9.9 Contract Employees Driving Department Vehicles 9/18/2013  
9.10 Use of Department Space by Consultants 9/18/2013  
CHAPTER 10 SECRETARY DECLARED EMERGENCY PURCHASES 9/18/2013 4/22/2016
CHAPTER 11  GOVERNOR DECLARED EMERGENCY PURCHASES 9/18/2013 4/22/2016
CHAPTER 12 OTHER PROCUREMENT UNIT RESPONSIBILITIES 9/18/2013 4/22/2016
12.1 Approved Vendor List 9/18/2013  
12.2 Monitoring Vendor Performance 9/18/2013  
12.3 Annual Review of Procurements 9/18/2013  
12.4 Local Charge Accounts 9/18/2013  
12.5 MFMP System 9/18/2013  
12.6 Quality Assurance 9/18/2013  
12.7 Quality Control 9/18/2013  
12.8 Procurement Training 9/18/2013  
12.9 Annual Report 9/18/2013  
CHAPTER 13 PURCHASE ORDER AND CONTRACT PROCUREMENT FILES 9/18/2013 4/22/2016
13.1 Purchase Order Files 9/18/2013  
13.2 Contract Procurement Files 9/18/2013  
13.3 General Office Files 9/18/2013  
13.4 Signature Authorization File 9/18/2013  

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