Commodities and Contractual Services
Procurement Manual - 375-040-020
Commodities and Contractual Services Procurement Manual
Entire CCSPM as a Searchable File
Updated as of 4/22/2016
Table of Contents (Effective 9/18/2013 - Revised 4/22/2016)
| Chapter | Title | Effective | Revised | |
| Chapter 1 | INTRODUCTION | 9/18/2013 | 4/22/2016 | |
| 1.1 | PURPOSE | 9/18/2013 | ||
| 1.2 | AUTHORITY | 9/18/2013 | ||
| 1.3 | SCOPE | 9/18/2013 | ||
| 1.4 | REFERENCES | 9/18/2013 | ||
| 1.5 | BACKGROUND | 9/18/2013 | ||
| 1.6 | DEFINITIONS | 9/18/2013 | ||
| 1.7 | DISTRIBUTION | 9/18/2013 | ||
| 1.8 | REVISIONS AND ADDITIONS | 9/18/2013 | ||
| 1.9 | TRAINING AND FORMS | 9/18/2013 | ||
| CHAPTER 2 | PROCUREMENT AUTHORITY & ETHICS | 9/18/2013 | 4/22/2016 | |
| CHAPTER 3 | PROCUREMENT UNIT RESPONSIBILITIES | 9/18/2013 | 4/22/2016 | |
| CHAPTER 4 | PLANNING TIME FOR PROCUREMENT (LEAD TIME) | 9/18/2013 | 4/22/2016 | |
| CHAPTER 5 | PROCUREMENT METHODS | 9/18/2013 | 4/22/2016 | |
| 5.1 | Department District Warehouse Items | 9/18/2013 | ||
| 5.2 | Other state agency | 9/18/2013 | ||
| 5.3 | RESPECT | 9/18/2013 | ||
| 5.4 | PRIDE | 9/18/2013 | ||
| 5.5 | DMS State Term Contracts | 9/18/2013 | ||
| 5.6 | Exceptions to DMS State Term Contracts | 9/18/2013 | ||
| 5.7 | Agency (Department) Term Contracts | 9/18/2013 | ||
| 5.8 | Alternate Contract Sources | 9/18/2013 | ||
| 5.9 | Exempt Procurements | 9/18/2013 | ||
| 5.10 | Single Sources | 9/18/2013 | ||
| 5.11 | Discretionary Purchases of Category Two or less | 9/18/2013 | ||
| 5.12 | Competitive Solicitations Greater than Category Two (ITB, RFP, ITN) | 9/18/2013 | ||
| CHAPTER 6 | SPECIAL APPROVALS & ADDITIONAL REQUIREMENTS | 9/18/2013 | 4/22/2016 | |
| 6.1 | Advance Payments | 9/18/2013 | ||
| 6.2 | Voice-Related Communications Equipment and Services | 9/18/2013 | ||
| 6.3 | Information Technology Resources (ITRs) | 9/18/2013 | ||
| 6.4 | Mobile Equipment | 9/18/2013 | ||
| 6.5 | Copiers | 9/18/2013 | ||
| 6.6 | Printing | 9/18/2013 | ||
| 6.7 | Prior Approval/Justifications and Prohibited Expenditures | 9/18/2013 | ||
| 6.8 | Moving Department Employees | 9/18/2013 | ||
| 6.9 | Leases, Rentals, and Lease Purchase Agreements | 9/18/2013 | ||
| 6.10 | Lease of Buildings | 9/18/2013 | ||
| 6.11 | Hazardous Materials | 9/18/2013 | ||
| 6.12 | Trade-In on Replacement Equipment | 9/18/2013 | ||
| 6.13 | Assessment Protocol for Replacement Equipment | 9/18/2013 | ||
| 6.14 | Federally Funded Projects | 9/18/2013 | ||
| 6.15 | Tangible Personal Property | 9/18/2013 | ||
| 6.16 | Outsourcing of Services | 9/18/2013 | ||
| CHAPTER 7 | CONTRACT DOCUMENTS | 9/18/2013 | 4/22/2016 | |
| 7.1 | PURCHASING CARD | 9/18/2013 | ||
| 7.2 | MFMP PURCHASE ORDER | 9/18/2013 | ||
| 7.3 | MFMP CONTRACT (formerly called Master Agreement) | 9/18/2013 | ||
| 7.4 | WRITTEN AGREEMENT | 9/18/2013 | ||
| 7.5 | Right of Way Invoice Transmittal | 9/18/2013 | ||
| 7.6 | Contract Management | 9/18/2013 | ||
| 7.7 | FACTS Reporting Requirements for Contracts | 9/18/2013 | ||
| CHAPTER 8 | ATTACHMENTS TO PROCUREMENT REQUISITIONS | 9/18/2013 | 4/22/2016 | |
| 8.1 | Confidential Information | 9/18/2013 | ||
| 8.2 | Detailed Specifications or Scope of Services | 9/18/2013 | ||
| 8.3 | Informal Quotes/Bids/Proposals | 9/18/2013 | ||
| 8.4 | Single Source Justification | 9/18/2013 | ||
| 8.5 | State Purchasing Agreement Documentation | 9/18/2013 | ||
| 8.6 | DMS State Term Contracts | 9/18/2013 | ||
| 8.7 | Contract Attestation | 9/18/2013 | ||
| CHAPTER 9 | SPECIAL REQUIREMENTS | 9/18/2013 | 4/22/2016 | |
| 9.1 | Employees, Former Employees, Relatives as Independent Contractors | 9/18/2013 | ||
| 9.2 | Insurance and Bonds | 9/18/2013 | ||
| 9.3 | Procurement with MBE Utilization | 9/18/2013 | ||
| 9.4 | Procurement with DBE Considerations | 9/18/2013 | ||
| 9.5 | Contract Renewal | 9/18/2013 | ||
| 9.6 | Contract Extension | 9/18/2013 | ||
| 9.7 | Termination and Default | 9/18/2013 | ||
| 9.8 | Training Services | 9/18/2013 | ||
| 9.9 | Contract Employees Driving Department Vehicles | 9/18/2013 | ||
| 9.10 | Use of Department Space by Consultants | 9/18/2013 | ||
| CHAPTER 10 | SECRETARY DECLARED EMERGENCY PURCHASES | 9/18/2013 | 4/22/2016 | |
| CHAPTER 11 | GOVERNOR DECLARED EMERGENCY PURCHASES | 9/18/2013 | 4/22/2016 | |
| CHAPTER 12 | OTHER PROCUREMENT UNIT RESPONSIBILITIES | 9/18/2013 | 4/22/2016 | |
| 12.1 | Approved Vendor List | 9/18/2013 | ||
| 12.2 | Monitoring Vendor Performance | 9/18/2013 | ||
| 12.3 | Annual Review of Procurements | 9/18/2013 | ||
| 12.4 | Local Charge Accounts | 9/18/2013 | ||
| 12.5 | MFMP System | 9/18/2013 | ||
| 12.6 | Quality Assurance | 9/18/2013 | ||
| 12.7 | Quality Control | 9/18/2013 | ||
| 12.8 | Procurement Training | 9/18/2013 | ||
| 12.9 | Annual Report | 9/18/2013 | ||
| CHAPTER 13 | PURCHASE ORDER AND CONTRACT PROCUREMENT FILES | 9/18/2013 | 4/22/2016 | |
| 13.1 | Purchase Order Files | 9/18/2013 | ||
| 13.2 | Contract Procurement Files | 9/18/2013 | ||
| 13.3 | General Office Files | 9/18/2013 | ||
| 13.4 | Signature Authorization File | 9/18/2013 |
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