EMERGENCY INFORMATION FDOT Emergency Travel Alert:  For information on the current situation, please visit the following page - Alerts.

Construction

Office of Construction / Forms

Electronic Submission of Forms
Internal Staff Guidelines

Picture of a Florida Roadway

Internal Guide (For FDOT Staff)

This reference guide is for the purpose of receiving forms/documents from external sources
(i.e, Contractor's).  The process for receiving varies based on whether the form requires a signature.

 

How to obtain and use a digital certificate (AARF Security Request & ACES IdenTrust process)

 

Forms approved for electronic submittal can be viewed at the hyperlink below:
http://www.fdot.gov/construction/forms/ElectronicFormsSubmit.shtm

 

Section 1 - Forms That DO NOT Require a Signature: 

1.    Recipient verifies the information contained on the form is correct and complete.

2.    Upon successful verification, forwards the email with the attachment to the appropriate EDMS Manager.

Section 2 - Forms That DO Require a Signature:

1.    Recipient verifies the information contained on the form is correct and complete.

2.    If the form is a PDF attachment and there are no digital signatures on the form:

a.    Recipient determines if internal approval signatures are required.

b.    IF YES, print the form/document, sign as required and then scan the form/document and forward to the appropriate EDMS Coordinator and the submitter (i.e., the Contractor).

c.    IF NO, forward the email with the attachment to the appropriate EDMS Coordinator.

3.    If the form/document has been digitally signed:

a.    Recipient validates the incoming digital signature.  This is to ensure the form is being received from an approved sender.

b.    Recipient determines if internal FDOT signatures are required:

              i.    IF YES, recipient attaches their personal digital signature or forwards to appropriate approver for digital signature. The Approver emails the signed form back to the Submitter (i.e., the contractor) and copies the appropriate EDMS Coordinator.

       ii.  IF NO, recipient forwards email and forms to the appropriate EDMS Coordinator for importing into EDMS.